Purpose?of?the?position
Assistant?for?office?management?To?work?together?with?Receptionist?to?ensure?office?duty?in?order
Key?Tasks
??Answer?all?incoming?phone?calls
??Greet?and?receive?guests?and?visitors,?dispatch?the?visitor?label?to?visitors?for?identification
??Unlock?and?lock?the?Reception?Door?every?morning?and?after?office?hours?and?make?sure?the?door?can?only?be?opened?by?using?staff?card
??Consolidate?all?stationery?orders?from?all?departments?secretaries?and?prepare?monthly?summary?report?for?approval?from?the?Management
??Administer?the?bookings?of?Meeting?Room?&?Training?Room
??Coordinate?for?office?facilities/equipment?working?in?good?conditions,?such?as?faxes,?copier,?beamer,?water?dispensers,?air-cons,?furniture’s,?etc.
??New?supplier?set?up?and?supplier?management
??Assist?office?relocation?or?decoration
??Fix?asset?management
??Support?for?HSE?implementation?and?act?as?backup?of?BU?HSE?delegate;
??Update?monthly?HSE?data?and?General?Expenses?report?to?Area?or?others?if?any;
??Take?up?additional?tasks?as?assigned?and?act?as?back?up?for?Receptionist?/?Executive?Assistant?if?necessary
??Monthly?Payment.?Cleaning?fee?,?water?fee,?rental?fee,?express?fee,etc.
Job?Description?Effective?date:?June?2015
Job?Description?PAC-FOR-004_7/?Version?date:January?2014?2/6???Meal?coupon—Zi?Hexin
??Keep?the?key?of?office
??Other?tasks?assigned?by?Line?Manager/District?Manager?when?necessary
Decision?Making?Authority
Function?/?Market?&?Industry?Knowledge?/?Business?Acumen?/?Process?working
[Functional?Knowledge?]
Skills?&?Competencies
[Competencies?–?Leadership?]
??Administrative?skills
??Excellent?communications?skill.
??Service?oriented?and?team?work?spirit.
??Reliable?and?responsibility.
??Well?organize?and?efficiency.
??Independent?and?flexible.
??Ability?to?handle?people?of?all?levels.
??Dedicated?to?details
Educational?background?/?Work?experience
??Junior?college?or?above;?major?in?English?or?Admin
??At?least?1?year?working?experience?in?relevant?field
??Good?command?of?English?&?Mandarin?both?in?written?&?spoken
Computer?Literacy
？?PC?literature?especially?in?Outlook,?Word,?Excel?&?Power?Point